Mosaic Property Solutions

Privacy
Policy

Effective AUG2026 Applies to mosaicpropertysolutions.org

This explains what we collect, why we collect it, and what we do with it. We are a listing media company. We collect what we need to shoot your property, deliver your files, and get paid. We do not sell your information to anyone.

On this page
  1. Who we are
  2. What we collect
  3. How we use it
  4. Text messages and calls
  5. Cookies and analytics
  6. Who we share it with
  7. Property images
  8. How long we keep it
  9. How we protect it
  10. Your choices
  11. California residents
  12. Children
  13. Changes
  14. Contact us

Who we are

MOSAIC PROPERTY SOLUTIONS LLC, doing business as Mosaic Property Solutions, is a real estate listing media company operating in California. Our mailing address is Woodland, CA. You can reach us any time at [email protected].

This policy covers our website, our booking and intake forms, our email and text communications, and the media services we provide.

What we collect

Information you give us

  • Contact details. Name, email address, phone number, and brokerage or company name when you book, request the rate sheet, or join a waitlist.
  • Property details. The address of the property being photographed, access instructions, lockbox or gate codes, occupancy status, pets on site, parking notes, and anything else you send us so we can complete the shoot.
  • Scheduling details. Dates, times, and preferences submitted through our booking calendar.
  • What you write to us. The contents of emails, text messages, form fields, and voicemails.

Information collected automatically

  • IP address, browser type, device type, and operating system.
  • Pages viewed, links clicked, how far you scrolled, and how you arrived at the site.
  • Cookie identifiers set by our site and by the analytics tools described in section 5.

Payment information

Payments are processed by a third party payment processor. Card numbers and bank details go directly to that processor. We do not receive or store full payment card numbers on our systems. We do receive confirmation of payment, the amount, and the last four digits of the method used.

Access codes Lockbox combinations, gate codes, and alarm codes you send us are treated as confidential. We share them only with the photographer assigned to your shoot, and we remove them from active records after the shoot is delivered. Never send us a code you are not authorized to share.

How we use it

  • To schedule, prepare for, and complete your shoot.
  • To check the property address against FAA airspace restrictions before flying a drone.
  • To deliver your gallery, files, floor plan, and tour links.
  • To invoice you and process payment.
  • To answer your questions and provide support before and after delivery.
  • To send you service messages about a booking you have made.
  • To send you marketing about our services, when you have asked to hear from us.
  • To improve the site, understand which pages and packages people look at, and fix problems.
  • To meet our legal, tax, and accounting obligations.

We do not sell your personal information. We do not rent it. We do not share it with data brokers.

Text messages and calls

If you give us your phone number, we may text or call you about a booking, a schedule change, arrival on shoot day, or a delivery. These are service messages tied to work you have hired us to do.

Separately, we may send you marketing texts if you have opted in to receive them. You can stop those at any time by replying STOP to any message. Reply HELP for help. Message and data rates may apply. Message frequency varies.

We do not share your consent No mobile information collected here is sold or shared with third parties or affiliates for their own marketing or promotional purposes. Information may be shared with the service providers who help us send the messages, and those providers are not permitted to use it for anything else.

Opting out of marketing texts does not stop service messages about an active booking. If you want no texts at all, tell us and we will contact you by email only.

Cookies and analytics

Our site uses cookies and similar technologies to keep the site working, remember your preferences, and understand how the site is used.

We use Google Analytics to measure traffic and on-page behavior. Google Analytics sets cookies and collects information such as your IP address, the pages you view, and the actions you take. Google processes this on our behalf. You can read Google's practices at policies.google.com/privacy, and you can opt out across all sites using Google's browser add-on at tools.google.com/dlpage/gaoptout.

Most browsers let you refuse or delete cookies in their settings. Parts of the site may not work correctly if you block them.

Who we share it with

We share your information only with the parties who need it to deliver the service, and only as much as they need.

  • Photographers and editors. The assigned shooter receives the property address, access details, and your contact information. Editors receive the raw files.
  • Our customer relationship and scheduling platform. Stores contact records, booking history, and communication logs.
  • Payment processor. Handles transactions and stores payment credentials.
  • Media hosting and delivery services. Host your gallery, tour, and downloadable files.
  • Analytics providers. As described in section 5.
  • Professional advisors. Accountants and attorneys, where necessary.
  • Authorities. When required by law, subpoena, or court order, or to protect our rights, safety, or property.
  • A successor. If the business is sold or merged, customer records may transfer as part of that transaction.

Everyone in that list is bound to use your information only for the purpose we gave it to them for.

Property images

Photographs and video of a property are the subject of the service, and they are also our creative work. Ownership and licensing of that work are covered in our Terms of Service.

For privacy purposes, two things are worth stating plainly. First, we photograph the property, not the people in it. If a person appears incidentally in an image and you tell us, we will remove or replace that frame. Second, we may display delivered work in our own portfolio and marketing. If you need a property excluded from our portfolio, tell us in writing before delivery and we will honor it.

How long we keep it

  • Contact and booking records. Kept while you are an active client and for seven years after your last transaction, for tax and accounting purposes.
  • Access codes and entry instructions. Removed from active records after the shoot is delivered.
  • Delivered media. Kept for our archive and portfolio indefinitely unless you have asked for a property to be excluded.
  • Raw unedited files. Kept for a limited period after delivery, then deleted.
  • Analytics data. Retained according to the provider's default retention settings.

How we protect it

We use industry standard measures to protect your information, including encrypted connections on our website and forms, access controls on our systems, and vendors who maintain their own security programs.

No method of transmission or storage is completely secure. We cannot guarantee absolute security, and you send us information at your own risk. If we become aware of a breach affecting your personal information, we will notify you as required by law.

Your choices

  • Email. Every marketing email has an unsubscribe link at the bottom. Service emails about an active booking will continue.
  • Text. Reply STOP to any marketing text.
  • Access, correction, and deletion. Email us and we will provide a copy of what we hold about you, correct anything wrong, or delete it, subject to records we are required to keep.
  • Cookies. Manage them in your browser settings.

We respond to requests within 30 days. We may need to verify your identity before acting on one.

California residents

If you live in California, you may have rights under the California Consumer Privacy Act as amended, including the right to know what personal information we collect and how we use it, the right to request deletion, the right to request correction, and the right not to be discriminated against for exercising those rights.

We do not sell personal information and we do not share it for cross-context behavioral advertising as those terms are defined under California law.

To make a request, email [email protected] with the subject line "Privacy Request." We honor these requests regardless of whether the statute technically applies to a business of our size.

Children

Our services are for real estate professionals and property owners. We do not knowingly collect personal information from anyone under 16. If you believe a child has given us information, email us and we will delete it.

Changes

We may update this policy as the business changes. When we do, we will change the effective date at the top of the page. If a change materially affects how we handle your information, we will notify active clients by email.

Contact us

Questions about any of this

Email [email protected] and a person will answer. If you want something deleted, say so and we will handle it.

MOSAIC PROPERTY SOLUTIONS LLC
Woodland, CA

Effective AUG2026 Terms of Service Back to the site